SPE
BUE Student Chapter
The engineers behind
tomorrow's energy.
Sign in to register for chapter events, connect with your committee, and stay current with SPE BUE.
Member Sign In
Access is limited to registered SPE BUE members.
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Portal- —
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Welcome back
Here's what's happening with your chapter today.
Upcoming Events
My Record
Every event you registered for — green means you attended, red means you didn’t.
Events
Discover and manage SPE BUE activities.
Evaluation & Rating
One place for evaluations, member ratings, Executive and High Board ratings, and committee rankings.
Head, Vice, Board, and Admin permissions are unchanged. This screen only brings the existing tools together.
My Ratings
Ratings that are open for you right now. Your answers are private — the person you rate never sees them.
Committee Evaluations
Rate your committee's Head and Vice. Board members and Admins can evaluate all committees.
Contact Us
Committee Members
Everyone in your committee. Members can be downloaded as an Excel file. Ratings and rankings are restricted to admins and board members.
Rate Your Committee
Provide feedback on committee members who attended this event. Head and vice ratings for the same event are averaged together.
Rate Your Committee — Monthly
Same 6 questions as an event rating, but once per window per member — separate from any event. Ratings are one-time and can't be edited after saving.
Rate the Board
Your feedback on Board Members. A board member is never shown their own rating anywhere in the app.
Admin
Manage members, events, evaluations, rankings, and certificates for the chapter.
All Members
Auto-Approve List
Upload an Excel file with a column of member BUE IDs (a header such as “BUE ID” is optional). When someone signs up with one of these IDs and enters their email code, they are approved and logged in automatically. Everyone else sees the usual “waiting for approval” message and shows up below as usual.
Pending Sign-Ups
New members who verified their email but are waiting on your approval before they can log in.
Events
More options multi-day, map, registration deadline, form link
Leave it empty for a one-day event. For a range, the event stays open until the end date is over.
Event Registrations
Review payment proof for each event and accept or reject registrations.
Your committee's activities
Track attendance for your committee's own meetings and activities. Everyone in your committee is expected — scan members' QR codes as they arrive. Create one below, or pick an existing one from the list under Event.
Track Attendance
You can see who registered and who attended. Taking attendance (scanning QR codes, marking by hand, flagging no-shows) is done by the HR Head/Vice and admins.
Scanning a QR is the main way to take attendance: scan each member's QR — the one printed on their ticket, or the one in their Dashboard → Download My QR. The list below shows everyone who registered and was accepted plus anyone who attended: people turn green when scanned, and the rest stay red. No QR? Tap Mark present on their row, add them under the list, or use Bulk attendance to upload an Excel of emails.
Bulk attendance from Excel. Upload an Excel file (.xlsx) with a column of member emails. Everyone whose email matches is marked as attended for the event selected above.
No QR? Add someone by hand
Attendance QR Lists
Create a standalone attendance list, connect it to an existing event, or make it a committee meeting: pick the committee and everyone in it is expected to attend (no registration needed). Whoever isn't marked present can be warned once the list is closed.
Scan Member QR
Member QR Codes
Each member has one permanent QR. The downloaded QR includes the selected attendance list. New members automatically appear.
Rankings
See how people performed in every rating round. Open a round to see the average for each question and each person. Raters stay anonymous — only averages are shown.
Ratings
One place to launch every rating, see the results, and the combined score.
Launch a Rating
One form for every rating. Choose who is rated and how often, check the questions (the standard ones are already filled in), and launch — it opens and closes by itself.
Launched Ratings
Combined Score
Every system gives a 1–5 average. The overall score blends them using the weights below. If someone wasn’t rated by a system, that system is skipped for them — it never counts as zero.
Committee Roles
Mark someone as Head to give them a "Rate Members" tab scoped to their own committee — Vices don't get this access.
Admin Access
Anyone whose email is listed here can access this Admin panel (they still need to sign up as a member first, like everyone else). Board Members can view members, see attendance, rate/evaluate, and download exports — but can't create, approve, ban, or delete anything. Assign a supervised committee to a Board Member so their committee view shows only that committee. A Board Position title (President, Treasurer, etc.) is separate from that access level — a Full Admin can carry one too.
Demo Bots
Fake members for demonstrating the portal. They register for events, attend (some turn up, some don't) and fill in the open Board, Head and Vice ratings. Bots are plain members: they can't log in, never get e-mails, and never hold a Head/Vice/Board seat. Remove all bots deletes them and everything they did.
1. Create bots
2. How the bots behave
Each slider is the share of bots that do it. Every bot has its own personality, so some are keen and some are flaky.
3. Make the bots act now
Click again to let a few more bots act. Nobody is registered or rated twice. Attendance for events that have not started yet is only marked when you pick that event on purpose.
Auto mode
When on, a small share of the bots act every 15 minutes, so activity trickles in on its own during a demo: they register for open events, attend events happening today, and rate open rounds. Off by default.
Remove all bots
Deletes every bot and everything they registered, attended or rated. Real members' data is not touched. Auto mode is switched off.
Send Warnings
Choose the type of warning and tick the members — no message to write. Each warning is recorded on the member’s account, they are told by e-mail, and it counts toward the 3-warning limit: the 3rd removes the account (you will see exactly who before anything is sent).
| Name | Committee | Warnings | |
|---|---|---|---|
| Loading… | |||
All Certificates
Every certificate that has been made, grouped by event (newest first). Members download these from their Dashboard under “My Certificates”.
Certificate Templates (Self-Download)
An event can have several of these (e.g. one for "Attendance" and a separate one for "Organizing Committee"). Members who attended the event download these themselves from their Dashboard. Deleting one (from the Certificates tab) removes it immediately — members can no longer generate or download it.
Click the template below to set where the name goes.
Only attendees of this event can be picked (they're the only ones eligible anyway).
| Name | Committee | |
|---|---|---|
| Choose an event above. | ||
All Tickets
Every event that has a ticket design, newest first. Open one to change its design or send tickets.
Ticket Template
A ticket belongs to one event. Choose the event first, then upload its ticket design. The design fills in each registrant's own name and profile photo automatically, and goes out to that event's approved registrants (not attendees, since tickets go out before the event happens).
Three placeholders to place — pick which one below, then click the template. Name: click sets the text position. Photo: click sets the box's center; use the Width/Height % fields to size the box. QR code: click sets its center; use the QR size % field. The QR is each member's own attendance QR — scanning it at the door marks them present.
Keep the QR at least ~15% wide and place it on a plain area: it is drawn on a white square so it scans on any design. Tickets already e-mailed won't have it — use Generate & Send again to send updated ones.
Pick who gets a ticket. Click a column header to sort.
| Name ⇅ | Committee ⇅ | Has Photo ⇅ | |
|---|---|---|---|
| Choose an event above. | |||